Stage 6: Approve and deploy | ClearPath AI Governance

What this stage is for

A go-live decision should be made by the right accountable person, on evidence, and be defensible later. Tell the people who will meet the system what it is and how to reach a human. Make sure human oversight is real: people with the time, information and authority to override.

Who is involved

Executive sponsor, Product owner, AI governance lead, Legal, HR (for staff notices).

Key outputs: Approval record, transparency notices, oversight procedure, instructions.

Step-by-step tasks

Tick each task as you complete it. Your ticks stay in this browser tab unless you export your workspace.

Collect the evidence the approver needs: tier, impact assessment, test results and control status.
Record the decision (approve, approve with conditions, reject or defer), the approver and the review date.
Publish notices telling people when they are dealing with AI or AI-generated content.
Document who oversees the system, when they must step in, and how to override and stop it.
Give users and overseers instructions and training.

Region callouts

Shown for the regions in My regions (header). The region pages are never hidden.

Article 50 transparency duties apply from 2 Aug 2026, including machine-readable marking of AI-generated content. Systems on the market before then have until 2 Dec 2026 for the marking duty. European Union page

Several state laws require disclosure or notice (for example Utah for generative AI interactions, Illinois for AI in employment decisions). United States page

For significant automated decisions, UK data protection law expects information, human review and a way to contest. Commencement of reforms is not settled. United Kingdom page

Intermediaries must label synthetically generated information prominently and attach provenance metadata (IT Amendment Rules 2026). India page

Tools and templates

Tools

AI agent deployment checklist: Pre-launch checks for AI that takes actions.
AI transparency page builder: A public 'How we use AI' page.
AI content label tool: Add a visible AI label to an image.

Templates

AI agent deployment checklist: MD, DOCX
AI transparency notice (for users): MD, DOCX
Human oversight procedure: MD, DOCX
Notice to employees and applicants about AI use: MD, DOCX
All templates for every stage

Common mistakes

A human 'in the loop' who has no time or authority to disagree.
Notices buried in terms and conditions.
Approving on a verbal assurance with nothing recorded.

You're done when…

An approval record exists with conditions.
Notices are live where people meet the system.
Overseers are named, trained and can stop the system.

Reviewed 3 Oct 2026.

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