# Shadow AI staff survey and amnesty message

> For reference purposes only. Not legal advice. Draft for review by a qualified professional.

> How to use this template. An original survey and a no-blame introduction to find AI tools staff already use. Replace every [placeholder], delete guidance notes and have a qualified professional review the result. Template version 1.0, last reviewed 2026-10-03. Certainty: simplified.

## Amnesty message

Draft: "We want to learn which AI tools people already use so we can support them safely. This is not a disciplinary exercise." Add your contact.

[Enter your text here]

## Q1 to Q5: Tools

Which AI tools have you used for work in the last 3 months? How often? Are they free or paid? Who provided them?

[Enter your text here]

## Q6 to Q10: Tasks

What do you use them for? Which tasks save you the most time? Which do you not trust AI for?

[Enter your text here]

## Q11 to Q15: Data

What kinds of data do you enter? Have you ever entered client, personal or confidential data? Do you know which data is not allowed?

[Enter your text here]

## Q16 to Q18: Checking

How do you check outputs? Have you found wrong or biased output? Did you report it?

[Enter your text here]

## Q19 to Q20: Support

What would make approved tools more useful? What training would help?

[Enter your text here]

## How to run it

Use your own form tool, give people a date, and share the results with the governance group. ClearPath collects nothing.

[Enter your text here]

## Certainty notes

- Simplified: a general starting point. Rules differ by region.

> For reference purposes only. This site offers general guidance for learning and planning; it is not legal advice and creates no lawyer-client relationship. Rules change often, so check the primary sources and qualified counsel before you act.