# Decommissioning checklist

> For reference purposes only. Not legal advice. Draft for review by a qualified professional.

> How to use this template. Steps to retire an AI system safely. Replace every [placeholder], delete guidance notes and have a qualified professional review the result. Template version 1.0, last reviewed 2026-10-03. Certainty: simplified.

## Decision and reason

Record why and who approved.

[Enter your text here]

## Notify

Tell users and affected people.

[Enter your text here]

## Data

Retention, return or deletion plan.

[Enter your text here]

## Access

Switch off integrations and access.

[Enter your text here]

## Records

Keep what law and contract require.

[Enter your text here]

## Documentation and register

Update documents and mark the register entry Retired.

[Enter your text here]

## Review

Hold a post-retirement review.

[Enter your text here]

## Certainty notes

- Simplified: a general starting point. Rules differ by region.

> For reference purposes only. This site offers general guidance for learning and planning; it is not legal advice and creates no lawyer-client relationship. Rules change often, so check the primary sources and qualified counsel before you act.